Privacy Policy

Overview

Aegis 360 HR (“we,” “our,” or “us”) is committed to protecting the privacy of individuals who interact with our website and services. This policy explains what personal information we collect, how we use it, and how we protect it. We comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, Ontario privacy law.

Information We Collect

We collect personal information only when you voluntarily provide it to us -- for example, when you contact us through our website, book a consultation, or engage our services. This may include:

• Your name and contact information (email address, phone number)
• The nature of your inquiry or the HR situation you are facing
• Your organization and role, if provided
• Any additional information you choose to share in your message

We do not collect sensitive personal information beyond what you voluntarily share in the context of your inquiry.

How We Use Your Information

We use personal information for the following purposes:

• Responding to your inquiry and providing the consultation or services you requested
• Sending you resources you have requested (checklists, playbooks)
• Communicating about our services where you have indicated interest
• Maintaining records of our engagement as required for professional practice

We do not sell, rent, or share your personal information with third parties for marketing purposes.

Client Confidentiality

Information shared in the context of a client engagement -- including workplace investigation matters, employee relations situations, and compliance inquiries -- is treated as strictly confidential. We do not disclose client information to any third party without explicit authorization, except where required by law.

Website Analytics

Our website may collect anonymized usage data (pages visited, time on page, referring source) through standard analytics tools. This data does not identify individual visitors and is used only to understand how the site is being used and to improve its content.

Data Retention

We retain personal information only as long as necessary for the purposes for which it was collected, or as required by applicable law. Contact information from inquiries that do not result in an engagement is deleted within 12 months.

Your Rights

You have the right to request access to the personal information we hold about you, to request correction of inaccurate information, and to withdraw consent to our use of your information (subject to legal and contractual obligations). To make any such request, contact us directly at the address below.

Contact

Questions about this policy or requests relating to your personal information should be directed to: