Ontario HR Compliance Checklists
Nineteen free checklists covering the most common compliance gaps Ontario employers face. Each item is tied to specific Ontario legislation. Complete a checklist and get a free personalized gap report sent directly to your inbox.
Built by Scott Tracze, Q.ARB, 15 years of Ontario and federal labour relations experience. Ontario-specific, not a generic template.
Ontario HR Compliance Self-Assessment
47-point self-assessment across ESA, OHSA, OHRC, and AODA. Most employers find gaps they did not know they had.
Start Checklist →Workplace Investigation Readiness Checklist
12 things Ontario employers need in place before, or immediately after, a harassment complaint arrives.
Start Checklist →New Employee Onboarding Compliance Checklist
Day-one compliance checklist covering ESA obligations, required forms, mandatory postings, policies, and OHSA training requirements for new hires.
Start Checklist →Termination Risk Checklist
Pre-termination assessment covering just cause, ESA minimums, common law exposure, and documentation requirements.
Start Checklist →Accommodation Request Checklist
Step-by-step checklist covering the accommodation request process under the Ontario Human Rights Code, what triggers the duty, what information you can request, and how to document.
Start Checklist →Return-to-Work Checklist
Structured return-to-work checklist covering WSIA re-employment obligations, modified duties, and the interaction between WSIB and OHRC accommodation requirements.
Start Checklist →OHSA Posting and Program Compliance Checklist
Every required OHSA posting, program, and JHSC obligation, every item a Ministry of Labour inspector checks.
Start Checklist →Discipline and Documentation Readiness Checklist
Is your discipline file built to support termination for cause? Covers each stage of progressive discipline.
Start Checklist →Harassment Complaint Process Checklist
63-step process guide from complaint receipt through file closure. Covers OHSA obligations, investigator selection, interim measures, interviews, findings, and corrective action.
Start Checklist →Employee Leaves Compliance Checklist
42-item checklist across all 13 ESA job-protected leaves, administration, documentation, benefit continuation, and return-to-work requirements.
Start Checklist →AODA Compliance Checklist
Customer service, employment, and information and communication standards. Includes accessibility plan and training requirements by employer size.
Start Checklist →Constructive Dismissal Risk Checklist
Assess whether a proposed change to an employee's terms of employment crosses the line into constructive dismissal under Ontario common law.
Start Checklist →Workplace Investigation Readiness Checklist for Ontario School Boards and Educational Institutions
Self-assessment for HR leaders and administrators. Identifies OHSA Bill 132, collective agreement, OCT procedural rights, and MFIPPA gaps before a complaint is filed.
Start Checklist →Psychological Health and Safety Compliance Checklist for Ontario Educational Institutions
Assesses PHS compliance across OHSA, OHRC, and WSIA for school board environments where psychological injury risk is elevated.
Start Checklist →OHSA Compliance Checklist for Ontario Manufacturing Employers
Core OHSA obligations under O. Reg. 851, designed around the areas most commonly cited in Ministry of Labour inspections of industrial employers.
Start Checklist →ESA Compliance Checklist for Ontario Manufacturers: Hourly, Shift, and Production Workers
ESA compliance for manufacturing: shift rotations, overtime averaging agreements, production bonuses, piece-rate arrangements, and layoff and recall rules.
Start Checklist →Healthcare Workplace Investigation Readiness Checklist
Pre-investigation readiness for Ontario hospitals, long-term care homes, and clinics. Covers RHPA, PHIPA, ONA and CUPE procedural rights, trauma-informed process, and parallel college proceedings.
Start Checklist →Workplace Mediation Readiness Checklist
Suitability assessment, pre-mediation preparation, process structure, and post-mediation documentation. Use before committing to mediation for any workplace dispute or post-investigation relationship breakdown.
Start Checklist →Post-Investigation Workplace Restoration Checklist
What comes after the investigation report: corrective action implementation, return-to-work planning, team communication, and the 90-day monitoring protocol to prevent recurrence.
Start Checklist →What to do with your results
A checklist tells you where the gaps are. It does not tell you which ones create immediate legal exposure, which can wait, or what closing them actually requires. That is the conversation Scott Tracze has with employers after they work through these checklists.
If you find High risk items, especially under OHSA or the OHRC, those warrant immediate attention. Ministry of Labour inspections and HRTO applications rarely announce themselves in advance.